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Welcome to the Wearable Arts Vision in Education
WAVE 2009 Roles and Responsibilities

PRODUCTION Artistic Director; Original concept and storyline. Offers to the school the storyline, which will be expanded and developed by Directors through rehearsal and brainstorming. Works with PR to ensure that publicity reflects the artistic vision. Works with Section Directors and Designers to assist in creating a unified vision. Works with PR and Section Directors to organise prize money and judges for the event.

Section Directors. Shelley, Jala, Adam, Michael, Dymphna, Alex, Melissa Karl? Present artistic vision of elements of production to Artistic Director Organise rehearsals with Production Manager Choose choreographer or choreograph sections Select performers Work to Production Schedule. Be punctual at rehearsals and give two days warning if rehearsal is to be cancelled. Create a props list with dimensions and description for props co-ordinator and stage manager. Liase with props co-ordinator on design of props and sets for their section. Work with production costume co-ordinator on costume design ensuring that numbers are clear and design is appropriate for movement Ensure students have rehearsal schedules and are aware of any food, dress requirements. Encourage students to bring water to rehearsal. Ensure that students are not left at school alone after rehearsal. Attend production meetings Liase with production manager re stage size, entrances and exits. Work to allocated budget Liase with Music co-ordinator in selection of music, sound effects etc. Liases with PR on program notes; cast, crew choreographers etc. Organizes thank you’s to volunteers, students and choreographers for their section. Supervise and stay within Section Budget Present budget requirements and progress at production meetings.

Production Manager; April Organise meetings and collates agendas Creates rehearsal and production schedule based on needs of section directors. Manages the budget Ensures deadlines are met in performance schedule and production schedule. Liase with Props Co-ordinator on making of props Liase with Costume Co-ordinator on dress fittings, costume workshops etc. Works with Artistic Director and Section Directors to ensure that there is unity in the vision Supports Directors and Artistic Director to come up with solutions to find that practical unity. Works with Site Co-ordinator to ensure that the tent and seating will work with production elements. Works with Props, set construction and Costume co-ordinator to assist in bringing together elements of production, size, accessibility to stage etc. Gets lighting requirements from section directors Organises lighting designer, operators and liases with Lighting designer to order equipment Ensures lighting and vision equipment is safely returned Organises Crew for Production weeks. Organises note sessions for cast during production with Section Directors and Performers. Liase with PR on Program notes

Stage Manager Mark up the stage for rehearsal if no assistant present. Provides sound system for rehearsals if no assistant present. Runs the show during performance Liase with Section Directors re; Absentees during production week to organise replacement Liase with PR on Program notes for SM DSM and ASM Assists with setting up of stage for performance Attends production meetings In Charge of OH&S in rehearsals and works with OH&S and security Co-ordinator to ensure that OH&S is covered for whole event and rehearsal process Runs show on during production week and performance nights

Rehearsal Co-ordinator Padma Creates props lists with Section Directors and provides stand in props for rehearsals Supervise Assistant Stage Managers to ensure students are aware of rehearsal schedule Supervise Assistant Stage Managers in collation of cast lists and email contacts Attends production meetings Notifies students if there are changes in rehearsal schedule. Assistant to Production manager Organises signage for backstage during performance week Assists with organization of make-up room. Ensure directors are informed of meetings and have production schedules. Organise purchase of any running props. Liase with PR on any crew helpers

Deputy Stage Manager Timing of model and performer entries Ensure Models are wearing numbers and numbers are visible. Supervising management of props by Assistant Stage Managers Organising of Cast supervision during performances Locking of backstage areas after performances. Call students who are late on technical, dress rehearsal and performance nights. Informing Stage Manager of absentees. Assists with setting up of stage for performance

Assistant Stage Managers (entertainment students) Collect permission slips from students for rehearsals and photography. Mark up the stage for each rehearsal. Work with Stage Manager Set up sound system for rehearsal Keep a record of choreography and timing of section Assists with setting up of stage for performance Assist with running of show. Create props table. Putting up signs for backstage areas Manage Props during performance, set up and replace after show Keep backstage tidy Sweep and Mop Stage

Props Co-ordinator Josh S J Attend Production Meetings Collate details of props needed for each section. Liase with Production Manager on budget, Design and Construct Props according to Section Directors requirements Liase with Stage manager re props construction details, props doubling up or double usage Organize workshops, crew and materials for prop making. Maintain, repair or replace props during performance. Store of/or return props after performance Liase with PR on Program notes

Make-up co-ordinator Liase with Section Directors on design of characters/ make-up Check Make-up supplies Organise Mirrors Order make-up, brushes sponges Check air gun works and is clean Organise volunteers roster for performances or asks rehearsal co-ordinator to help. Organise training workshops for volunteers and students Provide cleaning products, and cream for under make-up Liase with PR on Program notes re volunteers Organise thanks for volunteers Liase with Stage Manager re any other requirements

Costume Co-ordinator Liase with Section Directors and Artistic Director on Costume Requirements Organise Design of Costumes Attend Production Meetings Co-ordination of Costume Volunteers Work within Section Budgets for costumes Maintain costumes during performance Store costumes after final performance Organise thanks for volunteers.

Costume Entries Co-ordinator Receive entries Liase with entrants Find models and work with model co-ordinator Attend production meetings Liase with Production Manager and Section Directors on numbers and requirements Of costumes Register and catalogue costumes into numbers Liase with PR for program info on costumes Ensure safe return of costumes and thanks to participants

Models Co-ordinator Organise modelling workshops and possibly volunteer with experience to run them. Liase with Costume Entry Co-ordinator Assist Costume Entry co-ordinator with model selection Ensure Section directors have up to date model lists. Give Stage Manager list of models for each section Work with SM to ensure models know when they are required for rehearsal Give PR final models list for each section

Music Co-ordinator Liase with Section Directors on section requirements such as music, sound effects etc. Select and Rehearse live music Organise sound technician and equipment according to budget. Ascertain numbers and Order Head Sets for crew sound and lighting. Ensure safe return of equipment. Organise pre-show live and recorded music (if required) Organise thanks to helpers, technicians Liase with PR on Program notes and pre-show music Liases with Section Directors to ensure they have music for rehearsals Liases with Section Directors to create master track according to production schedule. Attend production meetings

Vision Co-ordinator (professional term for any film, camera, projectors, dvd’s, videos, used in performance) Organises filming of rehearsals Organises screens, projectors, dvd’s and screens for performance and promotion. Liase with production manager for hiring of equipment. Ensure safe return of equipment to production manager Organises crew for operating equipment and a roster for different nights of performance. Edits or organises editing of footage in WAVE film Creates promotional footage for following year Attends production meetings

Site Co-ordinator Greg The development of the WAVE site, this includes changes to the existing use of school buildings & facilities, The Show venue (tent, stage, seating, lighting, sound, audiovisual, filming & ICT, performers & entrants requirements, props & costume storage, catering & ancillary services). Chairs Site Management Meetings Involved in time line development for infrastructure Coordinates hiring of tent, seating, toilets (if required) Coordinates structure & design changes for the built environment around WAVE site, ie extend current roof, additional electrical requirements etc. Liases with Grounds R& M Co-ordinator for civil earth works, drainage & ground infrastructure development Liase with PR on Program notes for all crew involved in site management Works with Production Manager on meeting needs of production elements and stage entrances, exits in relation to tent and seating, Liases with Food Co-ordinator, PR for stalls, first aid and FOH on requirements for Production week eg tent set up. Stage design including ramping, access & performance requirements ( in liason with managers & WAVE directors Platform design for lighting &sound crew, filming & ICT Coordinate stage construction crew & organization of materials and equipment. (In fact this Job could be a separate one being stage construction manager) Attends both Site Management and Production Meetings Liase with props & sets coordinator over their requirements for prop storage & use requirements Liases with OHS –public health and safety co-ordinator and first aid co-ordinator. Post performances ensuring all school facilities are back to their usual mode of operation

Grounds R&M Co-ordinator Pathways Outdoor Lighting Fencing Putting up Signs for parking, audience Transport of Stage Material Site Clearing and Cleaning After Performance Supervise crew of volunteers to help. Attend Site Management Meetings

Public Relations Co-ordinator Pavitar Organises all publicity, Works with graphic designer to generate promotional material and printing-Entry forms, pamphlets, advertisements, editorials, television, radio interviews, banners as well as printing of tickets Collates program information from different departments, and organises program Organises Sponsors, Sponsors functions, kits, Liases with sponsors on requirements, publicity requirements, seating etc. Liases with Artistic Director and Section Directors to negotiate Prizes Organises photographic shoots and liases with production manager for set up and inclusion in production schedule Organises displays and crew to set up displays at Crystal Castle and other events Organises raffles and raffle tickets Attends both Site Management and Production Meetings Communication Co-ordinator between departments– passes information on to relevant departments. Messages must be given and received in writing and records kept so information is clear. Liase with Site, FOH, and food co-ordinators about FOH displays and stalls placement etc. Organises stalls other than food with FOH, Site Co-ordinator and Production Co-ordinator. Ensure directors are informed of meetings and have production schedules. Sends entry forms as far afield as possible Goes to selected schools/educational facilities to present the vision and offer presentation to previous years sponsors inviting them to participate again and inviting new ones on board. Create WAVE book for office and Crystal Castle. Certificates for all winners Organises Crew T-shirts

FOH co-ordinator Sharon Sells Tickets and manages seating of public, volunteers, sponsors Liases with PR, Production Co-ordinator and Site Co-ordinator on complimentary tickets Co –ordinates volunteers, allocates to appropriate sections and informs co-ordinators Facilitates decoration of FOH space Informs Production Manager of Lighting requirements for FOH Organises thanks after event Liase with PR on FOH displays and stalls, situation of FOH and Program notes Attends Site Management meetings

Cleaning Co-ordinates cleaning of backstage, FOH and toilets Organises crew and roster Organises removal of rubbish from FOH and backstage. Provides access to mop, bucket and broom for stage managers Attends site management meetings

Security and OHS Organises situation of First Aid Does risk assessment of site and rehearsal spaces Organises roster for First Aid stall during performances. Keeps records of incidents Demonstrates processes taken to manage risks. Works with Production Manager on risk assessment and OHS during rehearsals Informs cast and crew of safety measures. Organises lock up of site after during performance week and safe storage of equipment.

Food Co-ordinator Proposes a variety of food and drinks to be sold before performances and at interval to Site Management Meeting. Management of cast food requirements during performances –taking orders day previously Informing canteen or caterers of orders for food for staff and students Organises all requirements and power through the electrician Liases with Site-co-ordinator about location of various stalls Liases with Grounds Co-ordinator re; Garbage disposal, fencing, signage. Organises food for cast and crew, (possibly ordered the day before through Deputy Stage Manager). Liases with PR re program notes Thanks stall holders on behalf of the team. Attends Site Management Meetings

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